Missed Follow-Ups Slip Through Every Email Tool
Founders and small teams are overwhelmed by email, lacking control and efficiency. They face challenges like missed follow-ups, disorganization, personalization bottlenecks, and inconsistent rendering across devices. Existing tools often fall short, requiring manual workarounds and hindering productivity.
SOURCES (60)
“Currently, I'm looking at either Microsoft 365 Business Standard Vs. Business Premium. We're currently have our email hosted by a very antiquated company and I'm looking to make a switch to a completely different email while doing some firm rebranding. I've also looked at gmail…”
would love to see. I dont see any modern impleemntations of mautic
“Seconding this. What also gets overlooked is how much better segmentation is. In Shopify Mail, you're basically sending to everyone or doing very basic splits. In Omnisend, the segmentation actually has depth, purchase history, browsing behavior, engagement windows, things that tell you something useful.”
well for email we swap it from Klaviyo to WildGrowthControl
yes I currently have a similar set up and have everything hidden too
“Can Shopify do the segmenting at a basic level. Like ‘people who opened X email’ or ‘people who clicked Y email’?”
“We have a medical client that works in a place where all doctors are part owners, and they all have a shared 365 tenant. There has been a decision made to close that down and everyone has to sort out their own email addresses. We are migrating 5 addresses out of this tenant for the 5 staff we support (out of the 100ish emails on the tenant). The current IT provider will not provide any access or support. Most of these email boxes have 60GB+ of email, so using Outlook to create a PST is not an op”
“Your company needs a general email box for payables and emails to that fired employee’s inbox should be forward to you. Having a centralized AP email will fix this issue.”
“Yeah and maybe postscript for sms is on the same category of simple and affordable.”
“What stopped my workspaces from becoming a graveyard was making capture easy and storage boring. Use one Inbox database rather than an inbox page, with only four required fields: status, area, next action, and last reviewed. Process it for ten minutes once a week; anything with no next action is reference or archive, not an active project. Avoid pages inside pages for daily work. Keep projects and notes in databases, then use filtered views for context instead of building another hierarchy. For”
Looking for someone who has built AI personalized cold email automation
“I run client delivery for AI projects. The email is not your real problem, the yes machine is. Every "one more thing" the devs accept without you is unpaid scope plus a moved date the client never agreed to. Kill it with one shared list: what's in scope, what got added, what each add did to the date. Client sees it, devs log against it. Then the delay email writes itself. Here's what was added, here's what it cost, pick what drops. Blame dies when the record is shared. You”
“No. Not untill we get labeling for 365 set up anyway to keep it from touching customer shit. At least if we want to keep our compliance.”
“For those that are using Checkpoint for email security, I'm curious what your policies and user interaction settings look like. We're moving from another email filtering platform after having a lot of success with our Checkpoint pilot, and one thing I'm rethinking is the overall end-user experience. Do your users receive quarantine digest emails? If so, how often? Which categories do you include (Spam, Graymail, Phishing, Malware, etc.)? Do you allow users to release any messages the”
Hey folks, I’m in a bit of a pickle here. I’ve been using Brevo for my email needs, but I’m looking to switch things up. The problem is, I need a service…
“Hey everyone, I’m looking for some architecture advice on a new webmail setup. I’m currently migrating away from Fastmail because it’s gotten too expensive for my needs, and I need to find a budget-friendly (or free) browser-based hub to replace it. My setup is a bit of a jigsaw puzzle. I actively and equally use four different email addresses, and I need a single browser interface where I can seamlessly receive from all of them and send from each of them: - A Custom Domain address - A Gmail add”
“Is it really too much to ask for salesforce to add a username along with the user ID and an org name along with the ordId in these damn emails? Many of us are consultants in a several orgs. It's such a pain in the ass figuring out who's actually affected. submitted by /u/el_gringote [link] [comments]”
“retention policy set to 2 years, blame the lawyers. suddenly management cares about email hoarding when it's a legal risk”
“And if owner says not to delete anything? What do i do? Let his email stop working? Yes. 100%. You cannot shield people from the consequences of their choices nor are you responsible for them. Now, if it stops working because of some misconfiguration on your part (i.e. OST file too large because it's syncing everything) then that's different. But if it stops working because you hit the Microsoft-imposed size limit, then that's not your problem. Solutions are: 1) Buy more space 2) Use”
“That spreadsheet is basically a gold mine you just haven't opened yet. The strategy isn't just sending emails, it's sending the right message to the right person. Those free trial folks need a different pitch than your regulars. We had a similar mess with our store's list. Started using Branva's AI workflows to automatically segment people and send targeted campaigns based on their history. Saw a decent chunk of old customers reactivate from just a simple, automated check in”
“absolutely, capturing intent earlier with things like browse abandonment, quiz flows or account creation inxcentives often gives you more recovery opportunities than trying to optimize cart emails alone.”
“yeah the blacklist timing question is the real one, thats where most of these platforms fall short imo”
“Thanks, and yeah, that was one of the main things we wanted to improve. A lot of these checks are only useful if they surface problems quickly enough to actually act on them. We refresh the monitoring regularly rather than treating it as a one-time scan, and blacklist changes are one of the things we specifically want to catch early. We’re also still tuning the balance between checking frequently and avoiding noisy alerts, especially for people managing multiple client domains like you. Out of c”
“Founder here. One thing we learned while developing HealthCheck Email is that email-domain health is rarely treated as an ongoing operational responsibility. Most businesses configure SPF, DKIM and DMARC once, confirm that email works, and assume everything will remain healthy. But domain configuration changes over time. A new marketing platform gets connected. An old sending provider remains authorized. A DNS record gets overwritten. A domain appears on a blacklist. DMARC is enabled but never r”
“I am a board member (volunteer) for a professional organization- but I and everyone else are volunteers. If you have ever been on something like this people can get a little squirmy and very protective of any information that makes them an expert. The email that I have been provided with is accessed through this website: https://kasmail.kasserver.com/ but there is no information about how to set this up within my email client, and it seems to based in Germany. Without knowing specific IMAP etc.”
“Missive is actually perfect for exactly what your describing tbh, you might have just been using it wrong. it does shared inbox, shared email threads, snoozing emails so they disappear until you need them, and it has a lightweight crm built in where you can track leads with custom statuses like "new lead," "offer sent," "awaiting reply" etc. the automation part for follow-ups if no reply after X days is also doable with their rules. sounds like you gave up on it rig”
“finally got my bac exams out of the way last week and thought I could finally focus on launching my prompt-engineering wrapper. Instead im just fighting with email infrastructure It is genuinely so frustrating how the major providers treat new domains. You spend months building the actual app, get a tiny waitlist going, and then the second you try to send a plain text beta invite, google instantly flags your ip as a massive security threat. They treat every solo dev like a spam farm by default L”
“I run a decent gym in side located in California and was looking through our customer database this morning. We've collected over 2,000 email addresses over the years and barely use any of them. Some people bought a membership once and never came back, some are from free trial, some are from people who came walking through the door. It's all sitting in one giant list where I have no idea who should get what anymore. like i know everyone says email list is one of your most valuable assets”
“can anybody recommend a service to simply accept any mail sent to a domain and then deliver it later? we are moving a domain from one 365 tenant to another and people are paranoid that they will lose an email, but not worried about receiving them instantly. so I though maybe we could set the mx records to some kind of spool/queue service, wait till all the mail is going there, then do our 365 changes and then somehow tell the spool to deliver to the final tenant once we are sure everything is wo”
Many times in my org people receive purview-protected emails, to open them they request an OTP from microsoftoffice365@messaging.microsoft.com . It almost always arrives after 30 minutes the first time, then after several…
“Hey everyone, I am in the process of launching a niche web hosting service. I already have a group of committed clients lined up who specifically need shared hosting to create and manage a high volume of email accounts. The Use Case & Challenges: Heavy Load: The clients will be connecting their emails to third-party email campaign platforms. This means I'm expecting incredibly high server loads due to massive, concurrent IMAP and SMTP connections. Deliverability: The main goal is high in”
honestly the robotic problem isn't really about which tool you pick, they all default to formal/corporate mode by default. what's worked for me is feeding it examples of emails i've actually sent…
“People bounced off it for the same reason they bounce off every competitor: switching means rebuilding every template by hand, and they never come back identical. So instead of adding features, I killed the switching cost the last update imports your existing HTML verbatim and exports it exactly as it went in. The bet: what blocks adoption isn't features, it's migration. The video shows a real template surviving the round-trip. Anyone else in a crowded category found that killing switchi”
“This is a great question! If you're looking to get setup with a business email you'll want to start with a domain first. Choosing a domain that is specific to your business and branding is like building a foundation, once you've got that settled you can then branch off into the realm of a website and / or business email address. You can certainly spread out where you secure these services but we've found our clients enjoy having everything under one umbrella at an affordable pric”
“When you do a product launch. Run paid social to capture early access or launch day emails for people who want to know about the product launch.”
“I rarely utilise my email list ever except for the odd occasion when there’s a sale, does anyone find immense value in sending regular emails to their client base? Obviously I’ve heard it can make up a large portion of revenue but I have yet to see it on my shop. I struggle to even think of something useful/ valuable to send out, I don’t just want to keep flogging products to death but I also can’t think of anything I would personally want to read. submitted by /u/jellynipple [link]”
“On top of what the person wrote near this comment about restricting senders, you can also disable direct send entirely in Microsoft 365 if it isn't being used. Powershell: Set-OrganizationConfig -RejectDirectSend $true That effectively stops what you're talking about. We have only seen direct send used in the past with printers/scanners etc. but have moved them over to smtp2go.com when needed and still disabled direct send.”
“I went through this process several years ago. I hated that all the top email providers charge per user, that is to say, per email account. It adds up really quickly. I eventually settled on MXroute. They seem to be a very small company, but all they do is email. You basically only pay for storage space, and you get unlimited email accounts and unlimited domains. I've been with them for several years with no problems. They have pretty cool config options that you won't find in the likes”
“It's worth it. Register a domain. I recommend porkbun.com. Set up your domain's mail delivery on migadu.com. $20/year for unlimited email addresses and rock solid service.”
“These are manual fulfilment. But problem with this is I can’t send order delivered email.”
“Anyone get any spam or phishing emails using direct send to their organization? I see an email came from an internal distribution list, directly sent to office 365 and bypassed our proofpoint system. The IP address they were sent from is 192.3.183.94, which says it’s in Boston, the company is HostPapa. I just confirmed that I have direct send disabled and that my connectors look unchanged and I’m familiar with them. I’m submitting a ticket with Microsoft but I don’t see how it was able to get th”
“Compliance handed IT a requirement and I genuinely can't tell if it's achievable the way they think it is. The ask: auto-delete anything older than 90 days in Inbox, Sent Items, Deleted Items, and Junk — but if a user moves an email into a subfolder (Inbox\Keep, etc.), it should be preserved forever. I just want to know if I'm chasing something impossible or is it something can be done on Microsoft. If yes, please help ? submitted by /u/Minimum_Birthday_702 [link] [”
“Everyone mentions Klaviyo and Omnisend's email+SMS combo, but we actually split ours. Klaviyo for the email automation, Textcart for SMS since we blasts only a few times a month. Workflow is much more cleaner.”
“Hello, I’m shopping around for email security/spam filtering solutions to provide to my clients. I manage about 50 devices (small, but growing), and I was wondering what some of you are running and which platforms to avoid. We’re not offering any of that currently, but I’d like to bundle it instead of offering it as an add-on/optional service. Happy to answer any questions. Thanks! submitted by /u/ThrowRAthisthingisvl [link] [comments]”
“Is there a way to get it without throwing in my email address? I don’t want a newsletter or whatever you’re doing with the emails.”
InboxPulse Agent - Contextual Email Prioritizer using Gemini API
“Just wanted to drop a quick sanity saving tweak. Once our organic traffic started moving, I was losing hours every day just jumping between apps to clear spam comments and answer the exact same basic DMs. Absolute death by a thousand cuts. I finally got sick of it and set up a unified workspace tool to feed all my messages into one spot, then dropped in automatic keyword replies for the repetitive support stuff. It completely freed up my calendar to focus back on actual growth. If you’re still l”
[Slack] ★★★ 3/5 (v26.06.30) — Works well enough for communications. Some challenges though = searching across channels isn’t great (any search keys default to certain DMs for instance), marking as unread on…