HR: Process Bottlenecks & Administrative Burden

“my company do not pay extra hours (IT), being usual, the thing is if you mark the hours mark the extra hours on the time tracking web. your chief receives a warning and they force you to let only the scheduled hours. As time Tracking has been always a joke on the enterprise, I developed a python that inserts random browse times and desktop useragent, use my password and 2FA sent to my mail and do all the process automatically, by the moment without being told anything from HR then of 2 years”

“Honestly, I think you made the right call moving to Sheets for this one. Notion is genuinely bad at the exact thing you wanted: type time as hh:mm, show it as a decimal, total the column. There's no real duration type, and the moment a column reads as text (which is why your AI attempt couldn't be summed) the rollups and sums quietly stop working. So no, you're not bad at Notion. That task is way harder there than it has any right to be. Full disclosure, I'm biased here: I make a”

“Most shift/wage trackers just multiply hours × rate. ShiftGrid handles the parts payroll systems quietly skip: - California split-shift premium (with the min-wage offset math shown, not a flat extra hour) - New York spread-of-hours (10-hour rule, hospitality vs miscellaneous variants) - UK Working Time Regulations 11-hour daily rest warnings - Configurable night pay differential — custom window (e.g. 22:00–06:00) and multiplier (e.g. 1.5x), splits shifts across midnight automatically Stack: Flut”

“I've been speaking to a few small business owners recently, and one thing that surprised me is how many still rely on Excel, WhatsApp, or paper schedules to manage shifts. For those of you with hourly staff: What made you finally move away from spreadsheets (if you did)? Was there a specific problem that became too painful to ignore? Or are spreadsheets still working perfectly well for your business? I'm genuinely interested because I keep hearing completely different opinions. Some owne”

“The easiest way is to push back onto roles and responsibilities and ask your executive are they happy to loose money operating in the current format because no one can actually say how much money is being wasted against any given project nor understand what's the organisation's utilisation rate is like. Your organisation's project delivery model is extremely immature (against P3M3 maturity model) and is actually costing the company money. If your executive is happy to just work to mi”

“Hey everyone, I wanted to share a workflow win that recently saved our operations team a massive headache. Like many growing teams, we were tracking employee shifts, attendance, and payroll bonuses using three different, completely isolated tools. Every single Monday, someone had to manually download real-time adherence reports, cross-reference them with HR policy sheets, apply custom KPI deductions for misses, and calculate seasonal bonuses. It was a massive waste of time and incredibly prone t”

“A number of years ago I signed up for, and use, Rescue Time to see where/when I'm being productive, where/when I'm wasting my time, etc. I'm thinking about getting it for the office (2-3 employees) but I'm worried they will see it only as big brother instead of as a way to gain insight on where we are spending most of our time - which clients are taking too long, which apps are getting the most use and which we could get rid of. Sure, if someone is only being 50% productive and t”

I am stealing this

“I was wondering if anyone has had this problem. I noticed my adjusted pay was low for the week, went to check my hours and it only shows Thursday-Sunday, excluding Monday-Wednesday. It doesn’t even show the hours I delivered. Has this affected their prop 22 pay? What was the resolution, thank you submitted by /u/arkansas91 [link] [comments]”

Do you have a website ?

He’s also the HR rep.

“actiTIME self-hosted version could work. it installs via docker, one-time license per user, and the mobile app is pretty simple — pick task, enter hours, done. timesheets are the whole point of the product so the legal side is covered by default. however, actiTIME is timesheet-based, not punch-clock with GPS. workers log hours against tasks/projects rather than clocking in/out of a physical site. depends whether your law just needs "record hours worked" (fine) or "prove they were”

“Serial entrepreneur with multiple exits. Set a work life integration model. You do not need to be on calls prior to 8am. You do not need to take calls from 6-7 or 7-8 or 8-9 if setting time to work out. There will always be work. Take care of yourself. That’s what I’ve done. It’s hard but meetings shouldn’t be owning your day 24/7.”

“There are way too many categories, procedures, etc. Also, some info I put in kept getting deleted; it's just needlessly complicated. The phone numbers for help either did not work or were irrelevant. submitted by /u/Alternative_Tank9353 [link] [comments]”

“Tell me what you need, i will build it for you. Use simple english. Like how you are thinking it should work, what data you need , etc.”

“Hi Selfhosted Can you recommend Time Tracking for Employees? Small Construction Business Should have an App that is very simple to use since we have construction workers that aren't technical, like 0 technical skills. Do you know any that could fit? submitted by /u/CriticalAPI [link] [comments]”

“This is what I do. Use schedules in PA and run PowerShell scripts via Azure Automation.”

“Has anyone had a situation where you worked with different companies and one don’t want to send your hours or send incorrect hours? I’m in that situation where i left an employer because i didn’t agree with the way they did work. Owner wanted me to come back but i told him i didn’t and when he continued to inquire about it didn’t reply. I have my email from my first phone interview and also my first pay stub and likely every one after that. Are there any options for me in the event they choose t”

“As long as the employee is hitting their numbers and putting out quality work, couldn’t care less about the tracking. Where it’s beneficial is when someone lies about why they didn’t hit their numbers - “I had some huge issue that took several hours” kind of thing. This is a very realistic thing in my industry. Some tasks could take 2 minutes and some could take 2 hours or more. It’s completely plausible to get 4-5 tasks in one day that take your whole day while someone else gets nothing but sim”

“The advice above on templates and delegating is solid. One thing worth doing before picking any of it: track where your time actually goes for a week before deciding what to fix. Most owners guess wrong here. The task that feels most annoying (a messy inbox, a slow quote) usually isn't the one eating the most hours. The ones that quietly cost the most are the small recurring things nobody's timed. It's also worth splitting admin work into two different types, because they need opposi”

Automated reminders is actually a good point. Thanks for your suggestion!

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“What time tracking system? I think there are like 3 or 4 that pretty much every company uses.”

“Badge swipe tracking is pretty common once a company sets a numeric hybrid requirement, especially in larger orgs. What varies more is how they handle exceptions like travel, PTO, client visits, missed swipes, or half days. A 60% quarterly average is more flexible than a weekly mandate, but strict reporting means they are treating it as compliance, not culture.”

“That’s a useful wake-up call, honestly. I’d use it to spot patterns rather than beat yourself up over one number.”

“My last place cared more about badge swipes hitting 60% for the quarter than Teams or Workday, like attendance was the product.”

“What do you find results in the highest productivity and highest employee satisfaction? 4 x 10, or 5 x 8? Or are there other structures you have found more effective? submitted by /u/Key-Opportunity-2338 [link] [comments]”

“we use Workyard for this. that's the software i switched to a few years back and the thing that made the difference for construction specifically is mobile clock-in tied to GPS. your crew isn't in one place, they're split across job sites, sometimes moving between two or three in a day. a punch clock at the office doesn't work. paper timesheets get filled in from memory at the end of the week and the hours are never right. with guys clocking in from their phones on site, timeshee”

“Is anyone here in charge of staff scheduling? How do you manage it while keeping it as fair as possible? With everyone’s schedule constraints, and the number of staff vs. amount of on call and late shifts that need coverage, it appears difficult to keep it fair/even. Do you use an excel spreadsheet or something to keep track of who is on call/late when? Currently it seems completely random, so some of us are on call/late 6 times in a month and others only once or twice. The only reason I am even”

“Let’s see, mid year, just got paid yesterday, next week is a paid holiday week, my firm is owned by PE and my team’s partner (whom I never work with) just put a 9:30a meeting on my calendar with no context to touch base. Looks like I get to join the ranks of people desperately trying to find a job in my industry that isn’t hiring (Government Contracting). submitted by /u/Worst-Eh-Sure [link] [comments]”

“we are running about four commercial crews right now and keeping up with field hours and safety sign offs on excel sheets is getting tough to manage by myself after being out on site all day. as looking around for options last night and found a software called appello for tracking timesheets and job costing directly from the field. before i look into it too deep has anyone here actually used a platform like that or do u guys just stick to manual spreadsheets when scaling up? i need some directio”

“Our company is tracking our badges and when we’re in our seats. They treat me like a child they get kids work.”

“My primary job is patient care. I understand a small portion of my job is administrative tasks. I get no protected time to do admin tasks. This means I had to work 80+ hours a week, then fill out your forms. I’m literally just trying to keep my patients and myself alive here. I was elbows deep in someone’s chest when my phone started going crazy because someone desperately needed my attention to some paperwork right the fuck now. Idk what to tell you, I absolutely will not step away from my prim”

“Does anyone else use Harvest? I just went from $770 per year for 6 seats to a bill for $6000 for my 6 seats, because we have lots of small projects and lots of tasks per project, and their new billing model adds expense for # of projects and # of tasks (and # of clients, and of course, every project is a separate company). I"m actively looking for alternatives now, that's so bonkers. I use Quickbooks for billing, so I don't need something that does invoices. submitted by”

“Does anyone in some sort of in person work model have their employer track their attendance? We have a 60% in office requirement calculated over a calendar quarter. They’re pretty strict on tracking.. we have badge swipes.. reporting.. wondering if this is the norm or not submitted by /u/OwnFun4911 [link] [comments]”

“I have been tracking/logging my hours worked and miles driven consistently over the last 3 paychecks. I snap a picture of the Time Tracker feature and compare it to my paycheck. Nearly every check, either my mileage or hours worked are lower than what is shown on my time tracker. I bring my concerns up to HR and they state an error is more or less impossible since they just directly pull a report from HCHB and issue the pay through Paylocity automatically. I don't have any other way to inves”

“Yesterday my manager announced that everyone has to install a new “workforce management” app on their personal phone by Friday. We already use a website to see our schedules, but apparently this app will handle clocking in, shift changes, messages, training videos and “attendance verification.” The part nobody mentioned until we started installing it is that the app asks for precise location access set to Always, not just while using the app. When I selected “only while using,” it gave me an err”

“not a social worker, i come from software. i keep reading that a huge chunk of the job is documentation and fighting systems rather than helping people, and i want to understand that properly from people who actually live it. what's the paperwork or system stuff that takes the most time away from the part of the job that matters? duplicate data entry across systems, case notes, reporting, portals that don't talk to each other, whatever it is. genuinely just trying to learn, not selling a”

“For those of you using ADP Workforce Now, what are your biggest time-savers, favorite features, or “hidden gems” that you wish you had started using sooner? I’ve been using Workforce Now as our HRIS and payroll system, but I have a feeling I’m only scratching the surface of what it can do. I’m especially interested in features that help save time, automate processes, improve reporting, reduce manual work, or make employee management easier. Some areas I’m curious about: • Workflows and automatio”

“So management started introducing some new things they are tracking for "productivity" which is starting to kind of put me on edge. The first thing they are now starting to track: Pull Requests. Not because they think having smaller PR's makes reviewing easier, or to make the codebase healthy, but they are now using PR's as a way to sort of grill Engineers or use as a "you're not being productive" if PR's haven't been opened. My tech lead has told us that”

“A few months ago management announced that everyone would need to start logging their time in much greater detail. Not projects. Not tasks. Actual minutes. If I spent 12 minutes answering emails, I logged it. If I spent 8 minutes waiting for a system to load, I logged it. If I spent 20 minutes in a meeting that should have been an email, I logged it. The explanation was that leadership wanted to "identify inefficiencies and improve productivity." So I did exactly what they asked. For t”

“Been running everything on google calendar and a notes app for a while now.This week alone I had two guys show up to the same job on tuesday and friday. I realized I never followed up on a install estimate from two weeks ago. Customer already went with someone else. It's not the techs,they're ok. It's me losing track of everything on the backend,jobs, follow-ups and invoices all living in different places. submitted by /u/sigysstry [link] [comments]”

“Hey everyone! I’m planning to open my own spot soon and want to get a handle on team scheduling before things get chaotic. I’m really trying to avoid rookie mistakes and set up a system that actually works from day one. I'd love to hear how you handle this in your venues. Are you still using Excel, or have you moved to specific apps? How much time does it honestly eat up each month and what's the biggest nightmare you face when a schedule falls apart last minute? Any tips would be a mass”

“Looks like the boys aren’t getting paid for Father’s Day cause the office doesn’t know how to check deadlines on payroll processing for federal holidays submitted by /u/TooCozzzy [link] [comments]”

“Apprentice here, started 3ish months ago with an electrical company. I am paid weekly by this company. Only about 4-5 of my checks have been correct for my 3ish months with this company. I also am noticing it isn’t because I am new either, not everyone, but half the other employees are not getting correct pay either. When I have asked to receive what I am owed, the payroll department tells me they will put it on my next week’s check… When I say correct pay, I am referring to either my hours, per”

“I just had a partner make it very clear that I need to be better about entering my time daily. I like working with him, but he is strict about billing hygiene, and I can tell this is becoming a problem. For those who have had trouble making daily billing stick, what practical methods have worked for you? My main issue is that, at the end of a long day, I struggle to sit down and spend more time in front of the computer writing time entries and summaries. I know it needs to be done, but when I le”

“We already do monthly team meetings where we close the office for a few hours, cater lunch and also pay an hour of overtime. We're a small 8 person team in a high cost of living area... the expense and administrative overhead of 8 additional lunches, 8 work anniversaries, monthly team meetings, and a holiday lunch/dinner has started to become a real challenge. Our meal budget is now north of $4,000/year. We tend to pay a prevailing wage, great benefits, 401k match, and perks (e.g. $500/year”

“TWO** my bad. I have a small department in a big hospital system. My practice director manages some much bigger groups (also I recently had a change in PM so technically this one has been here for 5 months only). I got paid for a few months but then I was late on submitting my hours for 6 months (I delivered at 26 weeks a micro preemie who spent 3 months in the hospital so it wasn’t a priority at the time) and haven’t gotten paid those hours since. The past 6 months I’ve made it a point to email”

“Payroll guy here looking for some HR advice. A couple questions for worker classification in MA to adhere to strict MA ABC test: Regularly scheduled pianist at a piano bar/restaurant. Employee or contractor? Regularly scheduled golf instructor/golf pro at a golf course, employee or contractor? submitted by /u/PR_TAX_ACCT_ANON [link] [comments]”

“Came back from lunch and my coworker showed me this email she got. It was literally a formatted PDF her manager was CC'd on showing how many times she badged into each floor this week, what time she arrived, what time she left, when she went to the bathroom floor (there's only one per floor so they can tell). Nobody announced this was happening. No policy update, no email, nothing. It apparently just started showing up in managers inboxes two weeks ago. Facilities just quietly rolled it”

“Hello all, As far as CA goes, do y’all know whether your district allows for hours to be transferred from the district you had left? I haven’t used many of my hours and was just thinking for future reference. Not sure if there’s a limit to hours transferred and such. submitted by /u/Gvngitatry [link] [comments]”

“This is something that annoys me a bit. My company regularly encourages employees to log volunteering hours done on personal time on the company's intranet. They don't offer time during the workday for volunteering, or offer fundraising matching, or anything like that. The only thing they offer employees for logging their personal volunteering time is "recognition". I just want to scream "Unless you are going to give me company time to do my volunteering then stay out of m”

“I'm curious to see how everyone's teams track your end of month checklist for closing from start all the way to board reports for the month being ready. we currently have a shared excel in SharePoint with all the task list and who is responsible for this but this seems to be very outdated and I'm thinking of using Microsoft loop in order to track the end of month tasks. does anyone use Loop for this purpose? or how about Monday.com or any other suggestions that works for you? goal is”

“Question: What does your company actually require from you in terms of time tracking? For example, are you expected to: Log a set number of hours per week? Track time by task or project? Submit daily/weekly timesheets? Be online during fixed hours? Use any productivity or activity monitoring tools? I’m not trying to complain, just trying to benchmark what’s normal. My company’s requirements feel more stringent than what I’ve heard from friends, so I’m curious how other workplaces handle it. &#32”

“Currently I am looking through these employee scheduling apps like homebase, when I work etc and I wanted to ask people who are actively using these apps about what they think about them. What are the things you like and dislike or even stuff you wish these apps had? submitted by /u/Alarming_Culture_418 [link] [comments]”