PMs Can't Find Real AI Use Cases Beyond Summaries

“Don't try to create features, that's the designer's job and PMs are not designers. Just give them a good Jira ticket with links to any background (user feedback, business metrics etc), any links to context, and the acceptance criteria. PM's trying to do design work is a stupid waste of time. Half the time the designer will want to explorer deeper and likely come up with a much better solution, sometimes a content or IA change that doesn't even need design. When PMs try to des”

“I actually love coming back to posts like this a year or so on just to see exactly what's changed in such a short space of time. The AI project management space has matured significantly, so definitely felt warranted to share what stuck around vs hype. The tools that persisted are the ones where AI is actually doing the work, like surfacing tasks at risk of being delayed before they're late, auto summarizing standup notes, or suggesting who might be a good person to assign to a task base”

“So far it works pretty well. As always, it depends a lot on the input. If the Planner is not updated properly or tasks aren't assigned, don't have due dates or are just too big so they are marked as "in progress" for weeks, then the system breaks. But as long as the Planner is up to date, it works. Same for the WBS. Our WBS is also in Excel.”

UX will evolve but AI seems to be a real threat in my view - AI pm here

“I would love to be able to do this - how reliant on planner is this system. We have all the rest but wbs are manual docs made in excel (sad I know)”

“My company uses Google. The enterprise version does not use company data to train its models.”

“I'm not sure your work would be okay with you sharing corporate info with Claude. How I got started was creating a Kanban board in Notion. Typical agile board. I told Claude I wanted to use Software Development Life Cycle and Agile methodologies. So I set up sprint planning, sprint review, retrospectives. Weekly sprints. Essentially the same as I have at every tech company I have worked for. Just doing it for myself with Claude to handle the mechanical work of updating the board, tickets, et”

“Anthropic has a bunch of free ones to start. Foundations, coding, etc. You gotta play with it though, and you have to have the real use cases to pick from where your new skills can be applied.”

“I agree. I recently changed jobs and their AI adoption was one of the things that led me to move to them. It does make things quite a bit easier. To me it's just like training an assistant. I was taking way longer to get things done at first because I was working to test out the various models and get the things going correctly. For those ones that are completed, we're good now. It's automated and I can concentrate on the items that need my attention. Every minute I spend on getting”

“And second reply: yes, it’s connected to my email, slack and calendar. The ai tool will manage a connection using an MCP to whatever tool you want to use, and then it can query that skill. So when I say “write a reply to John’s email just now” it goes and finds it.”

“Awesome....good to see companies getting in on this. I am sure those tools make the job a bit easier.”

My company has several AI options on board through the IT department.

“A smart one, mate! It's the most effective area to use AI, we'd say. Apart from saving time on report writing, the same project data can be turned into a delivery plan, weekly update, and client-facing report, and you won't have to rebuild the context each time.”

“I have access to codex, Claude (though I don’t have that connected to everything and mainly just use it for reporting /presentation ideas as i find it more creative than GPT), and then we have our own internal platform with also connects all our systems but that isn’t as good with working on actual documents/artifacts. I mainly use codex though. For our PSA we use certinia but we do most of our reporting in powerbi and did a lot of customization.”

“We are deep in the M365 eco system and honestly, it's a love/hate relationship with Microsoft and me. At home I use Claude Code and it's just a god send. For project management, we have one team and then individual channels in MS Teams with one channel per project. I have a weekly report task scheduled through Cowork which looks at all emails between me and the project members, the channel, meetings (all recorded), Planner and our WBS and then creates a weekly status report using a forma”

“As a PM who reads meeting notes from other PMs who use AI, do NOT waste your time trying this. It is heaping hot garbage as a PM..imagine being the one doing the project work or a stakeholder. Nobody wants to rifle through that word salad from ZoomAI or CoPilot. Now that I've said that, I find it helpful in reformatting documents when I've already collected the information needed and only need it to better organize it into an artifact that is easy to reference. However, I know I could ea”

“Curious to know how everyone gets around the proprietary information that could potentially be shared using these methods? That said, automating much of these processes sounds like pure Nirvana to a PM.”

“By running our entire company within a repo. With all the necessary context on strategy, product, people etc. We call it "obAIa" and it serves as our shared memory. We are only 2 people but the concept is scalable to your project, your department, your initiatives etc. We had a meetup about it last week where we shared more about it: https://youtu.be/9Hu0DwLBddE”

“Well the key tool for me is Claude (my go-to for content and idea generation ,giving it the context and skills, ask for a few angles and a rough structure, then he writes the content with my/employers writing style and maybe i do some editing by hand after. I also drop in my own weekly tracking sheet for specific projects and it summarizes what changed vs last week so it cuts me down some damn time.) Meeting notes are the easiest win,paste the transcript and ask for action items with an owner an”

“Any resources you could reccomend to learn? I use Claude at work but only the web version cause my company IT says it’s unsafe for the work computer ….”

“Yeah, this is actually a really useful list. The project coordinator agent idea is probably my favorite since pulling Jira, Slack, Confluence, and other systems together could save a ton of time. I also like using AI to spot risks or blind spots rather than just having it summarize things.”

Nah it doesn’t miss key points with the way I have it set up.

“I don’t have many good ideas on how to use AI. But I’ve seen a few others use it to generate PRDs and it’s honestly kinda terrible if you don’t spend time to review what it spits out.”

“I have been watching lots of videos for PMP PDU. Before using gen ai to do things for you, you need to give it context. eg "as a PM do. ... ", risk assessment of CR. "The customer requires all this in a window" evaluate the change to see it if is non impacting as claimed by the nw engr. Send all the chats and analyse which resource is lagging. recommend training. Take user interview notes and audio convert into a table of features requested.”

“That ignoring bit tends to zone out on key Stakeholders waffling and misses the key points they make”

“Tons of things you can do… - Transcribe and condense meeting notes (ask it to give you issues and risks you might not thought of) - if you have a project in code/claude/whatever AI tool give it access to all key documents and folders ask it where your blindspots are and what you could be working on - help you draft weekly status report and make presentations for you (always give it the right context) but I’ve found it helps me come up with more clear ways to present things - my company has reall”

“Like the other commenter said, very important to have everyone on board and already comfortable working asynchronously. The place to start is learning how to build a skill - a repeatable step of instructions. Update a risk, generate a meeting summary, update a spreadsheet, post something to slack, etc. learn how to do this within a plugin (for Claude anyway, idk much about ChatGPT/gemini). Initially, you’ll use your skills by running the plugin locally, but if the full org is on board this can b”

“Absolutely correct - everyone needs to be on board. It’s from board of directors all the way down to IC1s. We’ve had a few people that joined but couldn’t figure it out, so we had to part ways in those cases unfortunately. I can honestly say this is the first place I’ve worked that is actually “ai first”, despite others claiming it for the past 5 years. We’re definitely an asynchronous action-oriented group, also, and I think you’re right that it’s a requirement. It’s also very easy to quickly t”

After my AI can actually take action for me rather than just message me texts and take notes I have a lot of ideas. I need a meta muse/claude bot type agent.…

“So far I use it to turn meeting transcripts into Action item tables, Decision tables, drafted email response to send back to participants, and suggestions on how to log work items into Jira. I also use ChatGPT at work go re formulate much of my correspondence to stakeholders. But I want to expand my use cases big time.”

“It's totally doable, but it requires the entire company to be on board, mostly. Look up company context strategies or AI-native ways of working. It works better in places where there is a strong documentation and asynchronous work style rather than a consensus driven, meeting focused company. A low trust or low information flow company could never make this work. And the younger and smaller your company, the better. Good place to start (not my article) https://www.elenaverna.com/p/what-its-l”

“Sounds unbelievable… are there any tutorials to do that that you have watched/read that can be shared? Is it connected to your email or every email you receive you send it to the AI?”

“We have an entire repo of pm specific Claude plugins. We generate context skills for every project. So a skill says “this is project X, its purpose is Y, the Jira is here, meeting notes here, stakeholder names here, scope and out of scope here” (in much more detail, of course). It will handle all post meeting functions, move meetings on its own when key people ask to reschedule, and will reach out to the group to find the best time if needed. I have agents that run on schedules to draft replies”

“Eh I feel like this is an overreaction, though probably a warranted one if you're dealing with AI trash on the subreddit all the time. Error rate is so controllable. You can run an AI 100 times on the same transcript and against a rubric and get an idea of it's practical accuracy. Tweak it, test again. In a vacuum I'd agree that just handing off important work to a generative agent is ill-advised, but you can control the analysis. Your point about AI transcripts being a liability is”

“Creating and updating confluence pages for stakeholders. Turns a tedious task into a much simpler review and approve action. Also walking people through creating useful change requests - business folk are terrible at writing requirements and having AI walk them through it towards a usable end goal is very effective in my experience.”

“I’ve automated basically all my daily/weekly reporting. Connecting it to all my accounts and letting it bring the info to me is a game changer. I still have to double check for errors but it’s drastically better than it was even six months ago.”

“Similar to jills89 comment you can tell AI to ignore small talk/personal talk or to transcribe from a certain point in the meeting. I have recently discovered skills in Claude i find them very helpful i think of them like a procedure so naturally i have one for meeting minutes. In my skill i ask Claude to also note and risks, issues and constraints i hadnt considered as well as and opportunities for the organisation i work for (i work in consultancy)”

“I just talk to claude, tell it to organize my thoughts based on existing egagements and set up reminders/check off things that are done or need to be done. Then I ask it for ideas on task lists. Basically instead of writing and rewriting task lists like I did when starting I am more keen to talk to claude to keep me in check…if that helps. I am also obsessed with getting everything in tabular output where I dictate the header and row labels”

“I've read people are using it for documentation and versioning, RFI tracking, CAD editing... Can't say I tried any of it. MCP servers for Open Source CAD don't cut for real use since Design Drawings come in proprietary formats. Other than that it's kinda complicated to Setup and even more difficult to integrate it into other people's workflow. So yeah, the potential is great but for the moment implementation is difficult”

“Used as my second brain for projects, transcribing meetings, tracking progress, updating various documents, and helping with mitigating risks and co-create reports. I would not say I use "chatbots", but the co-work functionality helps me find more time for critical stuff when juggling 5+ projects.”

“Meeting transcripts and all the various parsing required. Building and updating Airtable. Writing a draft of something then having AI turn it into the other five formats I need for the same information. Writing gsheets formulas.”

“Parsing meeting transcripts and doing intern level excel work. Also helps for formatting tips in excel.”

“I find it helpful when it becomes the back end machinery to my day. For example, I send a load of emails asking people to do things, but then I have to copy that info into a tracker or write down. I hate repeating myself and then having to write stuff down! Using”

“I’ve found it handy in DTM’s or meetings with consultants, when (with permission!) you recorded the teams or zoom call, then download the transcript and get your AI to pop it into a set of tasks or minutes etc.. Once you have a good format, if the calls are weekly or frequent, you can repeat the trick for the task list (or whatever you are doing) and distribute said notes/task list/risk register after each meeting so everyone knows what’s going on (and has deadlines!).”

“The question is simple: How do you use AI (Chatbots - LLM's) in project management? Give your best use cases, share the tricks, give some ideas! submitted by /u/KU_A [link] [comments]”

“Hello! As fellow PMs and in the current world we are living today with the Claude's, n8n, etc available for us, I'm wondering if any of you have built any tool that is useful for the day to day in your job. Any kind of "CRM" useful like a modern agenda to don't forget things? Automations? There is a lot of potential and I was wondering if we could help between us to build something useful for us? Personally, I'm PM in the data side of the business, but happy to read abo”

“Do you have access to approved AI tools? That's the only requirement to get started.”

“AI PM is very broad. Does it mean you want to build agents or just use AI in your day to day? Having definition on this is pretty imperative. Also, right now it’s very hard to break into PM. The best way I’ve seen people transfer is by having a background or skill set that directly maps to a product area. Unfortunately the days of “I have an MBA, thereby qualified to break into product” are going away.”

“Here’s the secret no one is talking about. AI works best with lots of context specific to the task. It also works best with really constrained tasks. Guess what a good PM does? Write user stories (or epics or capabilities of whatever your org calls them) with good specific context, including how it connects to the whole (in its story hierarchy but also the overall product), and has clear boundaries for the task at hand. Every Pam should already be great at using AI”

“Step six is the one I can't do. I'm a PM with no design support for anything internal, so I'm the one building the launch graphic on a Friday afternoon. Your list is right and I fall over twice on it. Checking against the brand assumes I know what the brand is past the hex codes. Scoring the result assumes I can say what's wrong with it, and I can't. I can tell its wrong. That's where I stop. Which might be worth knowing if you're building for this. Most people reachi”

“So actually - for a well written topic like Product Management, AI can actually be a good teacher. I think in general it can guide you and work to dive into the specific area you want to know more about. One could take black_eyed_susans comment and just ask AI to explain it.”

You can plug this question into ChatGPT as a start

Make slides. Saves me a ton of time 😂

“God that would have been a way better idea. Thanks for the process improvement recommendation.”

“Please take the initiative to run searches and do your own research. Especially since this is a rapidly developing space, but also you're going to get better responses and not be dismissed if you have specific questions. This is a good skill to keep developing as a production manager. As a Head of Product I find myself very annoyed when I'm asked a question by someone who clearly put no effort into answering it themselves. Honestly you could literally take your question, my reply, and pl”

“I have PSPO I but I don't think it's a must have. When it comes to AI, show what you built or automated tasks using AI to be able to fully dedicate your time to product strategy and important tasks.”

“I just finished renewing my PMP and most of the webinars right now (most free) are about adopting AI for project managers. First thing you need to figure out though is if the specific AI version you have is good enough to do that because I only realized this month that home copilot is garbage but work copilot (m365) is extremely useful. Next, consider meeting with the people who already know what you want to do or just start playing around.”

“The actually productive use cases for it for a real PM role are pretty narrow. It's all things around notes and summaries, scheduling meetings, and helping clean up your decks. Not much else. Frankly, these are things that basically every role uses it for.”

“Yeah, AI is essentially a secretary for me. A secretary captures ideas and tasks, edits, but can’t really be trusted with problem solving. I use it to dictate emails or meeting notes because I’m often holding a baby or get distracted by toddler. Idea generation is crap HOWEVER because pattern recognition is high, it can be used for organizing spitball convos with collaborators. My co-pi and I and students have long rambling conversations which I’ll record with their permission and then use the t”