Small teams cannot share one Obsidian vault without custom workarounds
15 posts across 3 communities in the last 30 days; 87% from r/ObsidianMD.
“No need to be so harsh, but my first impression is similar to this one. I wouldn't say I hate it, but I like the 'Linear.app' feel it had. Now it is mostly black and white and I feel like things are harder to find. This might be me being less familiar with the UI tho, but I am…”
“I feel this. It just took me nearly 20 minutes to find my trash bin. Each redesign change makes it harder for long time users to navigate the site. I'm glad I moved over to Obsidian for most of my project management, tracking and notes, because these ongoing, random design…”
“I love vim motions in obsidian! The only issue I have is that it doesn't work too well with frontmatter. The only way to navigate it is in insert mode :(”
Users of Obsidian are grappling with vault organization, note management (deletion vs. graph integrity), and customization options. There's a desire for improved dashboards, cursors, and horizontal line functionality within the app.
SOURCES (60)
“Hey everyone! 👋 I'm back with another TaskFlow update! If you've seen my previous posts, you might remember these: Part 1: TaskFlow — A different way to work with Obsidian Tasks Part 2: I made a cleaner Obsidian Tasks list style Part 3: TaskFlow 1.1.0:…”
“Yes! I've tried using Obsidian for task management and it wasn't for me, but I wouldn't say someone else using it for that is wrong. Just feels really weird and elitist somehow”
“No need to be so harsh, but my first impression is similar to this one. I wouldn't say I hate it, but I like the 'Linear.app' feel it had. Now it is mostly black and white and I feel like things are harder to find. This might be me being less familiar with the UI tho, but I am well versed in design and my first thought was this was a UX regression. The widgets work now (they were not working for me in 2.X) and look really good! I also don't think the notes idea is the right direc”
“This is really cool! I especially love that you can now see all of today’s tasks, all of today’s calendar events, and all of today’s notes on a single screen — it’s super convenient! I’m also really happy with the design — it’s interesting and feels more authentic. The only slightly inconvenient thing I noticed is that when creating a task in full-screen mode, the Save button is a bit of a stretch to reach with your finger. On the other hand, I personally don’t create tasks this way very often a”
“Just installed the Plugin. It's very cool but it would be even better if you could edit the notes inside the scrollview. To edit anything, you need to jump back to your original note.”
“I'd been eagerly awaiting the 1.14 release because I'd seen that a Kanban view for Bases was on the roadmap. Some background: I've been using the obsidian-kanban plugin for a while now, and while it does the job well enough, it's never felt snappy and the drag-and-drop on mobile leaves something to be desired. The project is also in the middle of a maintainer handoff, so the idea of moving to something fully supported by the core Obsidian team got me excited! I installed it today”
“I wonder if a kanban system would help with this? I haven't worked with kanban plugins/apps much but they should be able to assign property values via drag and drop. I don't know how you would handle multiple property groups though, unless having each group of options in their own kanban, with the same notes in every group. So you assign factions with one kanban, assign region/continent with another, etc. Once each kanban is setup and you've created a new character note, you just ope”
“Just had claude swap a handful of dashboards from MCL to this plugin seamlessly. The source mode is much easier to maintain, and having non-equal column splits without fussing with CSS opens so many options. Looks good on mobile too.”
“Yes, it can be used without TaskFlow 😊 This is actually a CSS customization for the Obsidian Tasks plugin, so anyone using Tasks can use it. I originally created and refined these styles while building and using TaskFlow, so it’s optimized for that workflow, but it doesn’t depend on TaskFlow itself.”
“Having everything scattered across the system is honestly painful. It must be some kind of nightmare to make a project where everything stays neatly inside its own folder, because somehow so many amazing projects like this one end up spreading files all over the system instead. 😂 Please let us keep everything self contained in the project folder. Portable mode would be absolutely fantastic!”
“Thanks! Glad you like it! That’s exactly what I was going for — clean and functional. 🙂”
yeah that's the tradeoff. what worked for me was keeping only the daily five in the toolbar and making one of them the command palette. then pin the rest in the command…
“Thanks for sharing this! I love making lists because I forget ....everything lol. But I was really struggling with the formatting for Tasks. This looks so nice and clean, going to try it out today!”
“And that's fine. Obsidian has been good at providing a framework for customization. If you want to use it without additional features, just don't enable the.”
“Really appreciate that this utilizes standard markdown task format and tags. All you’re doing is making a new front end that uses that standard to fit your workflow. Maybe it’s more complicated for some but it fits your needs. With AI people can make their own front end plugin that meets their workflow needs and using standard markdown means the base note isn’t in some proprietary confusing format. Super cool! 😎”
“Yeah, I get that! Sometimes the setup can take more time than expected, but once you get it down, it could really change the way you manage tasks.”
“I found the instructions -- I had to Google them, alas. Followed them and as I said in an earlier comment, there's absolutely nothing there. FWIW: https://community.obsidian.md/plugins/kanban-bases-view”
“How do you create the numbers on the right side of the folder names? It shows tasks completed?”
“If the bloat is what's killing you, look at tools that are more opinionated about structure instead of giving you a blank canvas. Notework is one, Nuclino is another. Less setup but also less flexibility.”
“I'm on windows and nested pages is a big thing for me in organizing things digitally so I wouldn't try it either way. But if it does ever come to windows and has nested page functionality by then I'll give it a shot”
Updated and it works amazingly now! Already using it in my workflow. <3 Thank you!
“lol it’s not “yes and no” It’s “where’s the actual work that makes obsidian more than a crappy text bookmarker” Turning on graph mode on a list means nothing I could make something 10x more complicated and impressive with 1 script.. and it’d be worthless too lol. What’s the data for? How was the data vetted? How’s does the data relate to other data If you’re relying on obsidian to do all these for you then I think we’re just speaking a different language This is why people get burnt out of this”
“I've seen a lot of confusion regarding the Organizer from Word-Smith and how to properly use it. Grab your popcorn folks! Basically, in the Organizer you can add columns in the table & you can enter values right in the table and the notes will get those proprieties (yaml/frontmatter/metadata). In the clip I'm showing you how: - you can set a target/word count for a note -> just click in the cell & add numbers; - how to add tags to any files & search by them; - how the orga”
“Oh wow I did not realize y'all were that small of a team , given how mature Obsidian is”
“The best tip - accept the fact there is no perfect org system in a style one fits to all. Be ready to change it and just use it. PS: graph visualization is almost useless, maybe as screensaver”
“I didn't know that. I've been using the outliner plug-in for this: https://github.com/vslinko/obsidian-outliner I'll have to check and see if the plug-in has any other features that I need.”
“hi! i personally use both! i think that having everything on obsidian takes a lot of time to set up and makes loading take a really long time. i personally think kanban boards and to do lists/ tasks are much easier and nicer on notion, especially if you’re using your mobile devices as well. However for your actual note taking, such as work notes, obsidian is definitely the way to go as it is much easier to organize and manage your notes , plus it will be saved to your actual devices so you won’t”
“I have a big pile of stuff sitting in a Trello board that I want to move into Obsidian so having a native Kanban capability was on my wish list for a while. It's encouraging to see your experience and I'll need to allocate some time in the next few days to some proper exploration.”
Thank you guys! I am quite new to Obsidian, it really shows :D Thanks!
“I've been using it the last week or so. As someone who has come from Trello, then more recently Planka, I'll be fully migrating to Kanban views. The good: All the usual good bits about Obsidian. You own the files, the structure, the data, etc. Minor issues: I've only experienced a few issues so far, otherwise it feels as robust as the List or Table view. Columns won't stay visible unless there is a card in them. I suspect this is defect, rather than intentional, because there is”
“I feel this. It just took me nearly 20 minutes to find my trash bin. Each redesign change makes it harder for long time users to navigate the site. I'm glad I moved over to Obsidian for most of my project management, tracking and notes, because these ongoing, random design changes would utterly kill my productivity. And, some of my database views reverted to archived databases instead of the ones I had them pointed to, so now I have to reset them all prior to export. Annoying.”
“i feel this, would clutter the context by alot though, would love to see how this benches against other solutions”
“so Obsidian's task/work management goes in the direction of taskNotes? I have mixed feelings, but need time :) For sure it's great that there's native Kanban board now. I root for more task-related stuff for real GTD experience”
“Honestly, not really. You can achieve it to some degree with bases and formulas, but it won't have the flexibility or simplicity of a traditional spreadsheet, so it'll really just be a matter of preference whether it can do what you need it to!”
“I mean I don’t think they need to trick it out with 25 extensions for Year 10 Math, but it’s just a basic text editor with note linking capabilities, that’d be handy for science”
“Thank you so much for all the work you’re doing. Just some feedback on the Kanban: If you drag the last card out of a column, the column disappears, even when the “ Hide empty columns ” setting is disabled. In the settings, the minimum “ column width ” is 200. That’s quite a lot for a phone screen. I can manually edit the Bases file and set a smaller value, but it would be great to be able to configure this directly in the settings. It would be great if long text could wrap onto at least a secon”
“This was a real concern for me too. What I do is to have headings for each and every sub topic in that MOC and I always have my outliner tab open on the left hand side. So when I visit a MOC, I can clearly see what's in there within a second or two”
“I'm specifically talking about the plugin. the one saberzero1 linked in reply to your comment. I don't know how the core functionality is working nowadays.”
“That's actually a really clever combo. Having Ctrl+[ and Ctrl+] right next to each other makes switching the sidebars on and off almost effortless. The video makes the workflow much clearer too. I can see how quickly you can go from the full setup to a distraction-free writing space. Definitely stealing that shortcut idea 😄”
“Hi! I am new to Obsidian, so sorry if my question will be lame for some people. In roadmap on Obsidian page we read: > Kanban view for Bases > Display files in side-by-side kanban boards. How could it work? Do we have any details on why it is being made and how it is planned to work? Also, how it will relate to plugings like Kanban Board and TaskNotes - will they slowly become obsolete or is it meant to be a helper to make those even more powerful? Thanks in advance! submitted by ”
“I love vim motions in obsidian! The only issue I have is that it doesn't work too well with frontmatter. The only way to navigate it is in insert mode :(”
“Can't speak for others but obsidian is straight ass for task management. Maybe greater project management works but for the day to day stuff that's always popping up that I need to quickly capture and be reminded of I can't stand it”
“any ideas are wellcome, and of course ones i check it works nice i ll release it on github, i ll try to integrate it btw ;)”
i ll ty, i worked on it for what 1 day, ai helped me a lot ngl thx to qwen 3.6 hahahhaha, but it strugles a little with the logic of timelines…
“A lot of peeps don't understand basic accessibility features just because it could be worked in different ways. If that were the case we may just have stayed in the windows 95 days :p. It is a frigging pain to install and configure plugins even if it's just copy pasting. A single unified global workspace with local workspace settings is the way to go.”
“Long post - basically my screed on this subject. Obsidian is flexible enough to let you build the wrong thing beautifully. You need a system before you need a tool. So here's my system, then the tools I run it on, then what it actually looks like in operation. My system is three levels deep. Projects contain tasks. A task carries one or more contexts and exactly one status. Those fields are also the answer to your duplicate name problem. A task's identity is project plus title plus conte”
“I think once one section starts warranting it, then separate it. For example, my Work vault is pretty small (because most of the info has to be stored on Monday.com) so I don't have a separate vault, just a folder w/ complex subfolders and frontmatter that helps filter things out.”
“Saw this person uses Obsidian's Kanban for project management ( link ) and thought that it would be really cool to have it in my vault too. However, I'm using bases to track my projects, so does anyone know how to make similar progress bars like this in bases? Many thanks in advance! submitted by /u/DefinitionHot8176 [link] [comments]”
“I personally prefer the separate Settings window because, as I make Settings changes, I can see the effects in the content window(s). But then, I use three monitors at work, so having everything tidy in one window doesn't work for my workflow. Having it as an option could be useful.”